The Director of Summer and Special Academic Programs, after consultation with the designated academic dean or summer chair, will determine the viability of the course. The faculty assignment may be adjusted as a result of the low enrollment or, the course may be cancelled.
Summer chairs are appointed by the department and administer Summer Session related affairs of the department during the summer term. Stipends are offered to chairs who are not employed under a twelve-month contract. Chairs remain in residence during the contracted period. Responsibilities include advising students, coordinating class rolls and grade rosters, communicating with departmental faculty regarding all Summer Session issues and concerns, and assisting the Office of Summer and Special Academic Programs with the resolution of academic issues.
Summer chairs and designated academic deans should communicate with the Office of Summer and Special Academic Programs directly. The University does not employ a citizen of another nation unless that individual has a valid visa status for the position in question.
The U. Information Agency are government agencies which regulate the entry into the U. Thus, the hiring of foreign nationals is complicated by the involvement of such diverse branches of government. Because of the complex nature of the laws, regulations, and practice associated with this area, the University has delegated liaison responsibility to the International Studies Office International Students and Scholars Program, ISSP.
Advice on individual situations should always be sought from this staff prior to making any final hiring offers to foreign nationals. This will alleviate potential problems and delays due to inappropriate visa status of the foreign national. It is critical that adequate time be allowed to proceed with this aspect of the assignment sequence. Each foreign national faculty member is responsible for establishing eligibility to accept an offer of employment extended by the University by demonstrating that his or her visa documents and status are appropriate.
An approved petition for permanent residency does not automatically grant employment rights. Foreign nationals temporarily in the U. Box , Charlottesville, VA Holders of B-1, B-2, F-2 or M visa status are not eligible for employment. Other visa statuses also may not be valid for employment. Faculty members who were on a teaching assignment during the academic year preceding the Summer Session may need to have their stays extended in order to accept the summer assignment.
Any concerns regarding validity of visa status or other matters pertaining to the visa regulations may be directed to the staff of the International Student and Scholar Programs , Minor Hall, 2nd Floor. All foreign nationals should check in with the office upon arrival in Charlottesville. Some courses are offered on a tuition-received basis. In such cases, faculty receive a portion of the tuition collected for the course they are teaching up to an approved maximum.
Thesis Dissertation Research is now being administered through the schools. Summer Session will no longer pay faculty for supervising research. Faculty members may receive compensation for supervising independent study. Students must have registered and paid for an independent study course.
A request for remuneration must be approved by the academic dean or summer chair of the faculty member's school or department.
A school or department may nominate a visiting faculty member to teach in Summer Session. Wages will be determined by the Director of the Office of Summer and Special Academic Programs and the designated academic dean or summer chair. All visiting faculty must complete an application through hr. A criminal background check will be run on all faculty who have not previously been employed by the University, must complete an Employment Eligibility Form I-9 as well as tax forms in the Office of Summer and Special Academic Programs.
Visiting faculty are subject to University of Virginia rules and policies. Contracted faculty are expected to teach all scheduled classes.
Course schedule changes must be discussed with the designated academic dean or summer chair and approved by the Director of Summer and Special Academic Programs. Note the withdrawal deadlines for Summer Session Faculty are asked to communicate this information to students via the course syllabus.
In addition, faculty are encouraged to provide graded assignments prior to the midpoint of the course so that students receive appropriate feedback in the event they need to make a decision about a course drop or withdrawal.
Instructors should retain examinations for a year after they are administered, in order to answer any questions concerning grades or grading practice. Some courses which do not meet on a regular schedule e. However, instructors should retain records concerning the evaluation of student performance. Instructors must set up UVaCollab sites for their courses.
Instructions for creating a course site may be accessed here: collab. Instructors must keep class records of attendance, marks on recitations, tests, and examinations; conduct examinations; and report final grades in the SIS within 48 hours after the final examination.
Schedule of Pay Dates. Summer Session follows the University's bi-weekly wage payroll schedule. All payment is directly deposited. Faculty who have not previously been employed by the University, must complete an Employment Eligibility Form I-9 and direct deposit form as well as tax forms.
Faculty who have had a lapse in service at UVa must complete new tax forms and a direct deposit form. Foreign nationals working during the summer should contact Logan Hobbs to ensure that all paperwork is in order. Registration begins in mid April and must be completed prior to the first class meeting. Students may register and make payment online via the SIS.
See Registration and Academic Policies at for detailed information. Summer Session grading options are posted here. If no students are enrolled, the course will be cancelled and the faculty assignment becomes void.
The Director of the Office for Summer and Special Academic Programs, after consultation with the designated academic dean or summer chair, will determine the viability of the course. Only students officially registered for the course at the time the roster is published will be listed on the roster. Instructors are required to address any discrepancies between the students listed on the roster and those attending class.
Students whose names do not appear on the class roster should be instructed to add the course immediately. Instructors should also notify the Office of Summer and Special Academic Programs about students whose names appear on a class roster but who are not attending class. Staff will follow up with these students to resolve registration issues. Students enrolled in a UVa Summer Session course are expected to attend each class meeting. Course requirements such as examinations, oral presentations, laboratory experiments, participation in discussion, or the like are in no sense waived because of absence from class.
Instructors may establish penalties for an absence. A student who is making no real progress in a course, or whose behavior is detracting from the course, may be excluded from that course by the instructor with a grade of W or F.
Students have 48 hours following written notification of this exclusion in which to appeal. Until the final disposition of the appeal, the student will continue to be enrolled in the course and may continue to attend classes with the approval of the Director of Summer and Special Academic Programs and the instructor. For procedures and restrictions, see Registration and Academic Policies.
After the drop deadline and before the withdrawal deadline, a student who remains enrolled in the Summer Term may, under certain circumstances, withdraw from a course with a grade of W. Any student who discontinues a course without formally dropping or withdrawing will receive a grade of F.
In the College of Arts and Sciences and in the Curry School of Education, students who cannot complete a course on time because of illness or other extenuating circumstances may request an extension of time. Requests for extensions of time must be submitted to the Office of Summer and Special Academic Programs with the signature of the instructor and academic dean.
The notation IN incomplete indicates that a final grade for the course is being withheld by the instructor until the student completes all course requirements or examinations.
A student may not request an IN grade in an attempt to raise his or her grade. Work must be completed within the number of days specified by each school.
The instructor must assign a grade, sign the form, and obtain the signature of the designated academic dean or summer chair. The completed change of grade form must be returned to the Office of Summer and Special Academic Programs. At no point may the change of grade form be in the possession of the student. Schedule of Examinations Final examinations are given for classes during designated times at the end of each session, and only at the times designated by UREG Office of the University Registrar.
Faculty members are not authorized to change the announced times of their examinations. Such changes may be authorized only by the Director of Summer and Special Academic Programs, and then only for compelling reasons. All students must have the opportunity to take the examination at the time announced. Students are not permitted to take a final examination before its regularly scheduled time. When genuinely serious conditions exist, students, with the consent of the course instructor, may be allowed to postpone a final examination until after the regular exam period.
Unexcused absence from a final examination results in an automatic grade of F in the class. Students are graded according to the school in which enrolled and not according to the school in which the course is offered. For example, an Architecture student taking a College course would be graded according to the policies established by the School of Architecture.
Grade rosters are available in the Student Information System the Wednesday-prior to the conclusion of the course. An instructor must complete a grade-change form for students whose names are missing from the final grade roster. Grade-change forms may be obtained in departmental offices or at the Office of Summer and Special Academic Programs. Grades must be assigned within 48 hours after final examination. Instructors must keep class records of attendance, marks on recitations, tests, and examinations for one year in case questions concerning grades or grading practices arise.
Faculty must enter fiinal course grades in the SIS. The University no longer uses hard copy grade sheets. Grade reports are not automatically mailed to students during the summer session. Upon completion of a course, students may view their grades via SIS Online at www. For detailed instructions on how to request an official transcript, see the Office of the University Registrar website at www. Grades are posted to the students' records a day following their final approval by the faculty member.
No grade may be changed after it has been submitted to the University Registrar without the approval of the dean. The dean is not authorized by the faculty to change a grade except when an instructor certifies that, because of an error in calculation or transcript, an incorrect grade has been submitted. The College limits the time in which a grade change is approved to the fall semester following the summer session in which the grade was received.
The deans are authorized to change incomplete or missing grades to an F or withdrawal. See Registration and Academic Policies for details. Based on the principle that University students want to be trusted, the Honor System helps create and strengthen a school-wide community of trust.
Students at the University make a commitment not to lie, cheat or steal within Charlottesville, Albemarle County, or where they represent themselves as University students. Because they have made this commitment, students are trusted by peers, faculty members, administrators, and community residents alike. Students conduct themselves with integrity and are presumed honorable until proven otherwise.
Students are recruited and trained by the Honor Committee to serve as advisors and to provide counsel. Students investigate Honor allegations, assist and support accused students through the Honor process, and work with accused students in their defense at trial.
Honor jury panels are similarly comprised entirely of students. While anyone may report alleged Honor violations, the process is administered entirely by students. The vitality of the Honor System depends upon the willingness of students to uphold the high standards set by their peers. When a student is formally accused of an Honor offense following investigation, that student may elect to either 1 leave the University, without requesting a trial in which case that student will be deemed to have admitted guilt, whether or not such an admission is expressly made , or 2 request an Honor trial.
Any student found guilty of an Honor offense, or deemed to have admitted guilt after having left without requesting a trial, will be permanently dismissed from the University. The rules of the Honor System apply to any person who was a University student at the time an alleged Honor offense was committed, so long as a case is reported within two years thereafter.
All students who enroll at the University, including those attending summer session only, benefit from the freedom and security provided by the Honor System; every student must agree to live by and support the spirit of honor.
Applicants who are not prepared to embrace this freedom and accept this responsibility should not apply for admission. This is intended as a brief summary of some important aspects of the University's Honor System. For more information, visit www. If you have further questions, please call the Committee at Please TAKE 3 minutes to focus on your all hazards emergency response.
Refresh your memory on:. If you would like more information or training, email uvaoep virginia. In October, a request for classroom preferences is distributed to all academic schools and departments along with the call for budget materials.
All classroom space is allocated by the Office of the University Registrar. Every attempt is made to honor classroom preferences. Once space has been allocated for academic courses, UREG will assign unused space for non-academic activities.
Classroom assignments may be viewed on the online Schedule of Classes through the Student Information System. No changes in assigned class meeting time or location can be made without the approval of the Summer Chair or the designated academic dean and the Director of Summer and Special Academic Programs.
Please share your thoughts with me and my staff at provost virginia. UVA prohibits sexual and gender-based harassment, including sexual assault, and other forms of interpersonal violence.
Individuals, including UVA students and employees, and participants in UVA's programs or activities, may be entitled to reasonable accommodations or modifications for a disability. The following person has been designated to handle this type of inquiry, as well as all other inquiries regarding the non-discrimination policies: Associate Vice President, Office for Equal Opportunity and Civil Rights, P. The following person has been designated to serve as the overall coordinator for purposes of Title IX compliance: Title IX Coordinator, O'Neil Hall, Room , , titleixcoordinator virginia.
Our graduate students continued to benefit from your guidance in classes and in labs, and meaningful, impactful research continued despite significant obstacles. These accomplishments are a testament to your tenacity and dedication. Throughout this academic year, a team of UVA medical and public health experts will continue to monitor the pandemic, and University leadership will continue to keep you informed of any changes that may be made as a result.
For now, we heartily welcome all of you back to the University of Virginia. Each academic year, the office of the executive vice president and provost updates and publishes the UVA faculty handbook.
Over the years, policies, procedures and resources that pertain to faculty life at the university have been made available on administrative and school websites, as well as at uvapolicy. Despite the availability of policies online, faculty have expressed the need for a handbook that digests relevant documents and resources in an easily accessible central location.
While the faculty handbook is not intended to be a comprehensive document, we hope that it is a useful starting point for locating resources that might otherwise be difficult to find. The handbook is also designed to help new faculty explore the extensive resources for teaching, research and work-life balance that UVA offers. The faculty handbook does not amend the terms and conditions of employment stated in individual faculty appointment contracts.
The handbook should be used only as a guide to help navigate resources, policies and procedures relevant to faculty. UVA Wise maintains a separate handbook applicable to its faculty. May we suggest? Browse by type of information. Community Engagement.
Dual Career. Faculty Orientation.
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